n8n Template

Automated Instagram Comment Response with DMs & Google Sheets Tracking

Automated Instagram Comment Response with DMs & Google Sheets Tracking
Created by carlosgracia • September 25, 2025
View on n8n.io

Overview

Boost engagement by replying to commenters with a friendly DM and tracking who you messaged in Google Sheets to avoid duplicates.

Steps

  1. Listen for new comments on selected posts
  2. Check if the user already received a message (Google Sheets)
  3. Send a personalized DM via Upload‑Post
  4. Log the interaction back to Sheets

Get started

Who is this for?

Creators, brands, agencies, and community managers who want to scale “handshake” interactions while preserving a personal touch and avoiding spam.

Key benefits

  • Faster response time to new comments, improving post ranking
  • Personalized DMs that match your brand tone
  • Google Sheets ledger to prevent duplicates and keep audit trail
  • Compliant outreach with opt‑out logic

Detailed flow

  1. Listen for new comments on recent posts
  2. Validate commenter eligibility (e.g., not previously messaged, not blocked)
  3. Personalize a DM using the comment text and campaign rules
  4. Send via Upload‑Post and log to Sheets
  5. Optional: schedule follow‑up or add to CRM

Setup (step‑by‑step)

  1. Duplicate the workflow
  2. Connect Instagram via Upload‑Post and Google Sheets
  3. Create a Sheet with columns: user_id, username, post_id, message, date
  4. Customize the DM templates and guardrails (frequency, time windows)
  5. Test with a sandbox account and monitor logs

Best practices

  • Keep DMs helpful, short, and with a single clear CTA
  • Throttle volume during peak hours to avoid platform limits
  • Rotate message templates and add personalization tokens

Troubleshooting

  • Messages not delivered: confirm the recipient’s message settings and API scopes
  • Duplicate sends: validate the Sheet lookup and unique keys (user_id + post_id)
  • Rate limits: add queueing or time‑based triggers

FAQs

  • Can I exclude certain posts? Yes, filter by post IDs or hashtags
  • Can I auto‑translate DMs? Yes, add an LLM translation step before sending
instagramengagementcrm
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