From Google Drive to Instagram, TikTok & YouTube with AI Descriptions & Airtable Tracking

Overview

Watch a Drive folder for new videos, draft platform‑aware descriptions with AI, publish with Upload‑Post, and log results to Airtable with error alerts.

Template

n8n: Open workflow

Who is this for?

Teams that need editorial oversight and analytics—marketing ops, content leads, and agencies managing multiple brands.

Key benefits

AI‑generated captions matched to each platform’s tone
Airtable trail for performance analysis and QA
Automatic error notifications to keep pipelines healthy

Detailed flow

Detect a new file in Drive (by folder or label)
Extract metadata and transcribe if needed
Generate 1–3 caption options per platform with style rules
Publish via Upload‑Post and store post IDs/links
Log success/failure in Airtable; notify on errors

Setup (step‑by‑step)

Copy the workflow and connect Google Drive, Upload‑Post, Airtable, and notifications (e.g., Telegram)
Create Airtable schema: Posts (asset_id, caption, platform, status, link), Errors
Configure platform‑specific defaults (hashtags, mentions, CTA)
Add schedule triggers for off‑peak posting
Test end‑to‑end with a small video

Best practices

Keep captions concise with a hook + value + CTA
Maintain a hashtag bank per platform in Airtable
Track experiments by adding a “Campaign” field

Troubleshooting

Transcription quality: use higher‑accuracy models for noisy audio
Airtable write errors: check API quotas and field names
Publishing delays: stagger posts to avoid rate limits

FAQs

Can I require manual approval? Yes, insert an approval node or webhook pause
Can I A/B test captions? Yes, choose random variants and compare reach in Airtable

Simple Drive → Social: From Google Drive to Social Media
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